Senior Human Resources Officer

Job Summary:

The post holder anticipates required competences, i.e. skills, knowledge and behaviour, and plans to meet needs, expectations and requirements by delivering professional people management advice, support and assistance to managers when it comes to recruitment, learning and development, and, performance appraisal.

S/he is responsible for coordinating and managing staff recruitment. S/he is responsible for advising, assisting and supporting the development and implementation of professional development plans. S/he is responsible for the overall learning and development plan and agenda. S/he is responsible for coordinating the performance appraisal process. S/he is responsible to introduce professional recruitment, learning and development, and, performance appraisal standards and best practices.

S/he is also responsible and accountable for administrative processes and standards such as payroll, filing, job classification, contracting and leave tracking.

Duties & Responsibilities:

Talent Management including employment, development and performance:

coordinate, manage and administer recruitment processes

support, assist and advise manager to develop job descriptions

classify job descriptions and determine salaries

support, assist and advise managers to attract, select and appoint the right staff

check applications, short list, develop tests and questions, and, prepare interviews

develop, coordinate and administer the standard onboarding process and plan

support, assist and advise managers to develop briefings, orientations and inductions

support, assist and advise managers and staff regarding probation period

Professional development and performance appraisal:

support, advise and assist staff to develop and implement professional development plans

study required competences, analyze development needs and address gaps

identify, arrange and deliver learning solutions to address learning gaps

coordinate and administer the performance appraisal process

develop, manage and coordinate staff learning and development plan and agenda

Organizational culture and employee relations and working environment:

facilitate consultation between manager and staff on human resources matters

support, assist and advise managers to deal with misconduct and other forms of grievances

support, assist and advise managers to improve diversity

support, assist and advise staff and managers to improve working environment and relationships

support, assist and advise staff on wellbeing
Compensation and benefits for national staff:

manage and administer payroll and maintain employee records

manage, coordinate and administer staff medical allowance

brief and guide candidates and staff on the contractual terms and conditions, rights and benefits, and, duties and obligations

check the tracking of staff benefits including leaves

disseminate and communicate compensation and benefits

assist, support and advise during the yearly review of the compensation and benefits package

Procedures, management policies and processes:

disseminate and communicate human resources procedures, policies and processes

be accountable for compliance with procedures, policies and processes under responsibility

support, assist and advise staff and managers to comply with procedures, management policies and processes

check staff files against standards and maintain files updated

update procedures, policies and processes under responsibility, continuously

Law, compliance and documentation:

check, monitor and lead compliance with required mandatory trainings

support, assist and advise managers to comply with labor law, and, government regulations and requirements

liaise with managers to check that decisions related to people are documented

check for and lead compliance within processes under responsibility

Human Resources systems and information systems:

entry data into systems and spreadsheets, including online systems

update and maintain accurate and complete information in human resources systems

design, prepare and disseminate reports

update and maintain the standard human resources filling system

brief, guide and train staff to maximize the use of human resources systems including learning platform

Emergencies, disaster, crisis and incidents:

develop and maintain recruitment processes for emergencies, disaster, crisis and incidents

assist and support on emergency deployments including Field Assessment and Coordination Team (FACT), Regional Disaster Response Team (RDRT) and Emergency Response Unit (ERU) members

assist, support and advise in developing the human resources aspect of business continuity plans, security regulations and disaster readiness plans

Relationships, expertise and professional development:

establish and maintain effective professional working relationships with national and international staff in country, regional and global offices, and, with counterparts in Afghan Red Crescent Society, partner national societies, International Committee of the Red Cross and government offices

maintain a high degree of skill and knowledge in human resources and people management, be an expert and a person of reference for recruitment, staff learning and development and performance appraisal

be part of and contribute to develop a network and systems for knowledge sharing including best practices

Job Requirement:

Required University graduate degree in human resources or relevant field.

Preferred University post-graduate degree in human resources or relevant field.

Preferred Certification in human resources management from Human Resources Certification Institute (HRCI) or similar.
1) Required Experience:

5 years of experience in a similar role.

3 years’ experience in recruitment

3 years’ experience in staff learning and development

3 years’ experience in managing and coordinating performance appraisal.

2 years’ experience with payroll

2 years’ experience with job classification and salary system

Experience in labour law, compliance and documentation

Experience with reviewing compensation and benefits

Experience in HR online recruitment and information system

Experience in improving gender and diversity

Preferred experience in supporting emergencies, disaster, crisis and incidents management.

2) Knowledge and skills:

Expert in human resources procedures, policies and processes.

Expert in human resources management (HRM) and development (HRD).

Proficient in human resources standards and best practices.

Proficient in professional development and staff learning and development.

Proficient understanding of employee relations

Proficient in the Afghan labour law.

Proficient in dealing with lawyers and government authorities.

Proficient in computer literacy (Microsoft Office Suite).

Proficient in team and people management.

Proficient in dealing with confidential information.

Proficient in team and people management.

Familiar with coaching and mentoring approaches.

Familiar in managing cases of misconduct, code of conduct or similar.

3) Language skills:

Fluent in spoken and

Job Location: