Senior Procurement Specialist

  Afghanistan Independent Land Authority
Bachelor's Degree   Afghanistan, Kabul Full Time 1194
Date Posted:May 2, 2017
Reference:ARAZI/ TA/020
Closing Date:May 7, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Procurement
Salary Range:As per NTA salary scale policy
Years of Experience:7 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Contractor
Probation Period:3 months
Required Languages:96,90,66

About Afghanistan Independent Land Authority:


Arazi’s vision, mission and goals are derived from the task to operationalize the land policy through effective and efficient institutions, committed to address the issues in land management and administration. The principles, problems, and directions outlined in the Land Policy are reflected in ARAZI’s strategy and operational planning. ARAZI is committed to its share in converting policy directions into concrete actions in support of a thriving, equitable and just land sector. Vision statement An independent, effective and efficient public institution that provides transparent land services, contributing to stability and growth ARAZI is Afghanistan’s prime and sole, independent land administration and management body, managing state owned lands, and providing land related services and information to citizens, institutions and investors. It will be a modern institution dedicated to maximizing economic, social and cultural benefits from land for the Afghan people. It will provide services in recognition of Afghanistan’s cultural and socio-economic context. Mission Statement ARAZI defines its mission as: 1. Ensuring that Afghanistan’ land resources are used in support of the country’s economic, social and environmental policies and development goals. 2. Providing efficient and effective land administration and land management services that facilitate access to land for economic and social development. 3. Being a proactive and responsive institution which will significantly ease the process of land administration and land management, for the direct and indirect benefit of key stakeholders as elaborated below: . Increased and easier access to land, involving also tenure security for communities, individuals, and investors . Better allocation of land to promote development in an economically efficient, socio- culturally acceptable and environmentally friendly way . Provide land related information to government, communities, individuals, and investors . Increased revenue generation from land related services through land taxes and leases Organizational Values This chapter sets out the ten core organizational values which build ARAZI’ understanding of how to conduct operations, to take decisions and to execute any land administration and management related activity with the public. ARAZI will ensure each of these ten core values are communicated and understood by their staff and clients and that they form and intrinsic part of operations. Commitment We are committed to service delivery of the highest standard. We are determined to inspire confidence in the Afghan public, our clients and investors through our transparent, streamlined, simplified, reliable and legally assured land administration and management services. Client Orientation We are dedicated to our clients’ satisfaction. We believe in respecting our clients, listening to their suggestions and understanding their expectations. We strive to exceed their expectations in terms of expedient, quality service delivery. Equity We will treat customers, colleagues and other stakeholders equally and with respect. We value diverse opinions as it enables our personnel to achieve their full potential for the benefit of the organization. Integrity & Accountability We act with integrity and accountability. We take responsibility for our actions and results, and follow the highest ethical principles, including honesty and fairness in all aspects of our services. We recognize that corruption poses a significant threat and we will not tolerate any challenge to the integrity of our institution. Cultural Sensitivity We understand the economic, social and cultural diversity of our clients, their different values, needs and practices in relation to land. We will act responsibly, taking this diversity well into consideration. Transparency We operate in a transparent and inclusive style. We believe that the organization is internally strengthened by open dialogue leading to a clear understanding of the services we provide. We will proactively pursue the dissemination of information about policies, laws and regulations and we understand this also as an integral part to fight corruption. Operational excellence We seek to achieve operational excellence for our clients across the entire service value chain, optimizing efficiency and maintaining the appropriate balance between cost and service level. Adaptability We thrive on innovation. To assure long - term sustainability, we follow the principle of adaptability and flexibility to maintain our effectiveness in an ever - changing environment. Privacy We respect privacy and confidentiality. We are dedicated to protection the privacy of our stakeholders and clients in the course of all our operations. Environmental friendliness We promote environmental sustainability. We strive to constantly consider the efficient and environmental friendly use of natural and physical resources, so as to help safeguard the environment for future generations.

Job Summary:

The Senior Procurement Specialist under the overall supervision of Deputy Minister will work under the direct supervision of the Project Director, and will be responsible for coordination of the procurement related activities of the program.

Duties & Responsibilities:

The incumbent will undertake the following responsibilities under the direct supervision of the Project Director:

Provide technical assistance for the implementation of the various procurement related activities and shall be directly responsible for the day to day management of the Procurement Unit;

Facilitate the procurement of all packages under the project in consultation with the
Project Director and ensure that all procurements are in accordance with the World Bank and GIRoA guidelines, which includes preparation of EOls, SPNs, bidding documents, RFPs, evaluation reports and contracts; and ensure the monitoring and evaluation of performance indicators and outcomes against the targets for the projects;

Update the Procurement Section with hard and soft copies of all standard World Bank and ARAZI’s procurement documents, including the procurement law, bidding documents of all kinds, other procurement planning forms, etc in English and, if available, also in Dari/ Pashto, on a regular basis;

Ensure the maintenance of project and contract administration records and the submission of reports;

Monitors financial commitments and unspent balances against contracts;

Ensure that ARAZI Procurement develops its institutional capacity to effectively implement the project. In particular, throughout the assignment, provide on the job training to junior procurement staff in an effort to transfer skills and knowledge;

Oversee the preparation and updates of monthly work plans of the Procurement Section;

Maintain smooth coordination of project procurement activities, and be responsible for following up with ARAZI departments on the achievement of all project targets;

Undertake management tasks as deemed necessary in support of rapid procurement delivery and to implement task(s) as assigned by the Project Director ;

Support overall implementation of the project and ensuring smooth implementation of each activity according to the Project Implementation and procurement plan;

Monitor and facilitate full compliance of all components with the implementation, legal, procurement, financial and technical requirements of the projects in consultation with the Project Director;

Prepare other documents necessary to process disbursements and otherwise facilitate payments;

Ensure that the project procurement is in compliance with all legal covenants of the projects;

Propose necessary steps or measures to overcome any critical delays to the completion of the project and other activities;

Maintain official project records; establish a proper filing system for all relevant procurement documents and prepare needed reports and documents for the Project Director, as and when required/requested;

Responsible for management and development of institutional and working relationships with the key stakeholders;

Works closely with the Project Director and relevant staff to keep them regularly informed of projects management and development initiatives and issues to ensure support and to advise on general;

Periodically monitor fund requirements by program units; claim/requisition of funds, which exceed budgeted/sanctioned amount, report to Operation Manager;

In coordination with other contracted staff provide trainings on the job and other for civil servants to build the capacity of staff.

Support Procurement department of ARAZI as required;

Any other task(s) as assigned by the supervisor;

Job Requirement:

Bachelor’s Degree in Management, Business Administration, Public Administration, Economics, Engineering or in any other relevant field;

Specialized training or certificate in public procurement or procurement in World Bank funded projects will be an advantage;

Master degree with 5 years of experience, or Bachelor degree with 7 years of experience in public administration, management, development, procurement or similar fields;

Specific procurement experience in World Bank funded projects would be a distinct advantage;

Knowledge of internationally recognized procurement standards; good understanding of procurement techniques and practices and knowledge of market trends and sources of supply and equipment;

Good understanding of Afghanistan public procurement law, rule, policies, practices and procedures;

Proven analytical skills, including ability to research and analyze data and develop recommendations on procurement contracts awards and related issues;

Ability to obtain information, clarification and agreement on terms of contracts and/or specification requirements; demonstrated ability to apply good judgment in the context of assignments given;

Ability to plan own work and manage conflicting priorities;

Ability to manage staff and contribute to the skills and capacity building;

Good communication (spoken and written) skills, including ability to explain and present procurement-related information / requirements and prepare written documents/communications in a clear, concise style;

Excellent working knowledge of English , both verbal and written; Fluency both written and verbal in Dari/ Pashto;

Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

Good working knowledge of MS Office application (Word, Excel), email and able to easily navigate internet;

Be able to uphold and respect procurement ethics and to conduct activities with integrity;

Job Location:

Afghanistan, Kabul
This job is expired