United Nations-World Food Programme (UN-WFP), Multi Location
Key Tasks and Responsibilities:
Under the overall supervision of the Head of Area Office and the direct supervision of the Programme Officer, the Senior Programme Assistant will perform the following duties:
• Undertake negotiations for and prepare project documents with government ministries and other participating agencies;
• Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
• Assess project performance including utilization of resources and achievement of planned targets;
• Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
• Monitor the processing time for settling freight forwarders accounts;
• Issue letters of guarantee and no-charge invoices as instructed;
• Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
• Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
• Assist in compiling monthly statistics on food aid and commercial food shipments to the country;
• Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
• Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
• Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;
• Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
• Provide guidance, on-the-job training and assistance to support staff;
• Evaluate, develop, recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
• Perform other related duties as required.
Results Expected:
Well organised, complete and accurate reports, records and/or data, put together independently with only general guidance.
Critical Success Factors:
Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.
Essential Qualifications/Requirements:
• Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.
• At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. At least one year at the G5 level or equivalent.
• Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.
• Fluency in both oral and written English and Dari/Pashto.
Desirable Skills:
University degree in Public administration, development economics, transport, HR or other related field. Proficiency in a second official WFP language; training and/or experience using MS Word and MS Excel, WFP’s Information System (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.
In line with WFP policy on gender equity, applications from female candidates are strongly encouraged.
Only Short-listed candidates meeting the essential qualifications/requirements will be contacted.
Applicants (Afghan National) meeting the above qualifications are requested to submit a cover letter quoting this Vacancy Announcement No. along with their Curriculum Vitae and documentary proof of educational certificates, address and telephone numbers of three work referees to Kabul.Recruitment@wfp.org or to:
Human Resource Officer
WFP Country Office
Street # 4, Koshani Watt
(Behind Kabul Bank) Shar-e-Naw
Kabul Afghanistan
Post Date
Feb 05, 2011
Closing Date
Feb 19, 2011
Reference
WFP/008/2011
Number of Vacancies
1
Salary Range
Salary is negotiable
Years of Experience
5 years
Probation Period
Not Specified
Contract Type
Short Term
Contract Duration
Not Specified
Contract Extensible
false
Gender
Male
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