Senior Programme Assistant

  United Nations-World Food Programme (UN-WFP)
  Afghanistan Unspecified 229
Date Posted:Feb 6, 2011
Reference:WFP/008/2011
Closing Date:Feb 19, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Programme
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About United Nations-World Food Programme (UN-WFP):

 

The United Nations World Food Programme (WFP) is the world's largest humanitarian Agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. In 2014, WFP fed over 3.6 million vulnerable Afghans and our operations include: capacity building, Purchase of Progress (P4P), Food Voucher, Food for Assets, Food for Work, Food for Training, Food for Education, Mother-and-Child Health and Nutrition and Emergency Relief. WFP food assistance aims to help the most vulnerable, food insecure Afghans, including women and children, as well as families affected by conflict and natural disasters.

Job Summary:

Key Tasks and Responsibilities:
Under the overall supervision of the Head of Area Office and the direct supervision of the Programme Officer, the Senior Programme Assistant will perform the following duties:

Duties & Responsibilities:

• Undertake negotiations for and prepare project documents with government ministries and other participating agencies;
• Organize project planning missions, meetings and briefing sessions to identify and analyze problems and recommend project;
• Assess project performance including utilization of resources and achievement of planned targets;
• Monitor the receipt of necessary shipping, freight or other documents and notify the appropriate WFP officer of non-receipt;
• Monitor the processing time for settling freight forwarders accounts;
• Issue letters of guarantee and no-charge invoices as instructed;
• Monitor, update and track data related to project issues, commodity pipelines and financial allotment status reports, informing the relevant divisions accordingly; ensure accuracy of data related to the above;
• Analyze and prepare projections for food commodities and non-food items to ensure timely call forward and/or local procurement;
• Assist in compiling monthly statistics on food aid and commercial food shipments to the country;
• Maintain records on programme activities, from formulation stage through completion, by extracting relevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met;
• Analyze contract terms and conditions, and correct any observed discrepancies between contract rates and invoice amounts;
• Carry out advocacy and information related tasks for project/programme activities such as making interventions and presentations in meetings, workshops, seminars, missions, etc;

• Prepare status and progress reports by providing information and background material for use in discussions and briefing sessions;
• Provide guidance, on-the-job training and assistance to support staff;
• Evaluate, develop, recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
• Perform other related duties as required.

Results Expected:
Well organised, complete and accurate reports, records and/or data, put together independently with only general guidance.

Critical Success Factors:
Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.

Job Requirement:

Essential Qualifications/Requirements:
• Secondary school education, preferably supplemented by courses in human resources, public administration, transport, development economics or other related field.
• At least five years of progressively responsible experience, of which at least one year was closely related to programme functions. At least one year at the G5 level or equivalent.
• Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.
• Fluency in both oral and written English and Dari/Pashto.

Desirable Skills:
University degree in Public administration, development economics, transport, HR or other related field. Proficiency in a second official WFP language; training and/or experience using MS Word and MS Excel, WFP’s Information System (WINGS) and other WFP software; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area of work.

Job Location:

Afghanistan
This job is expired