Special Assistant to Deputy Finance Minister

  Afghanistan Unspecified 231
Date Posted:Nov 3, 2010
Closing Date:Nov 11, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:General
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:

About MBAW/MoF:


The Budget Department within the Ministry of Finance (MoF) is responsible for the preparation of the national budget and for monitoring and reporting on its implementation. The national budget activities, at present, are largely donor/aid co-ordination function with considerable liaison and involvement of international partners. The budget is used as a major co-ordination mechanism of the Government through which it consults, agrees and articulates to all national and international stakeholders the expenditure programmes and priorities of the Government for the year ahead. The National Budget is also the primary instrument for the Government to allocate and manage its financial resources (both internal and external revenues) in a balanced, transparent and accountable manner within a short to medium term framework. The Budget Team is composed of Directorate General Budget, Budget Execution Sectors, Budget Policy, Coordination & Reporting Unit, Provincial Budgeting Unit and Program Budgeting Unit. In addition, the Project Management, Office Management and IT Units provide administrative support to the Budget Department including plan development trainings and office and logistics management. The Project Management, Office Management and IT Unit also coordinate and implement a public information strategy on the National Budget and develop mechanisms to measure and monitor the effectiveness of the delivery of Budget Department’s products and services to key stakeholders and clients.

Job Summary:

- Provide Administrative and Secterial Support to DM.

Duties & Responsibilities:

The incumbent serves as Special Assistant to the Deputy Minister for Finance. The position requires a working knowledge of the organization and the management, including general knowledge of the objectives and activities of the office of the Deputy Minister. Additionally, s/he is expected to provide the following services:
• Serve as the contact point between the Deputy Minister’s office and all the directors of various departments of MoF, Line Ministries, parliament and other national and international agencies;
• Set up and maintain good communication and information sharing between DM and the rest of the organization;
• Provide leadership, guidance and training (if necessary) in administrative duties to the assistants/secretaries and other administrative staff of the office of the Deputy Minister;
• Draft and edit documents, briefing notes and presentations as needed;

• Analyze documentations and summaries most relevant to the office of the DM, identify priority matters that needs to be urgently addressed by the DM and ensure that appropriate action is taken by responsible parties;
• Manage DM’s calendar, priorities and schedule meetings and conferences ensuring that briefings are in place;
• Prepare general correspondence, manage communication with the IFIs and bilateral donors concerning their missions, and grant and loan agreements;
• Participate in high level meetings, prepare minutes, maintain records and follow up on action points as requested;
• Deal with all correspondence and enquiries, and pass on as relevant, draft replies or take actions as appropriate;
Other Tasks:
• Any other tasks and responsibilities as required for the implementation and requested by Project Manager.

Reporting Relationship:
• Reports Directly to DM.

Job Requirement:

• High School Graduate, Diploma in Business Administration and management. Bachelor Degree is an asset.
• 3-5 years of administrative experience particularly with the Government agencies, Donors, NGOs and United Nations;
• Understanding of the public sector, main stakeholders and current development issues (i.e. the Afghanistan National Development Strategy, Millennium Development Goals and development issues at the provincial level);
• A good knowledge of the government of Afghanistan, sub-national structure and of provincial governance issues. Essential technical skills particularly in the field of data analysis, reporting and presentation;
• Outstanding communication skills, ability to edit documents aimed at a wide range of audiences;
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Language Requirements:
• Excellent written and oral communication skills in English, knowledge of national languages Dari and Pashtu.

Job Location:

This job is expired