SENIOR OPERATIONS MANAGER

Job Summary:

PURPOSE

The Operations Manager will manage all project operations, including administration, logistics, facilities and asset management. He/She will contribute to the formulation and implementation of financial and administrative policies and procedures and will supervise a team of local staff. 

Duties & Responsibilities:

OBJECTIVE AND DUTIES: 

• Manage program operations and ensure that Kabul and Regional Export Accelerator Offices operations are maintained in compliance with DAI/USAID policies and local Afghan law

• Manage office, guest house and motor pool operations in Kabul

• Perform regular walkthrough maintenance inspections of facilities and grounds to identify maintenance problems, damaged or inoperable property and equipment, and unsafe conditions. Ensure repair, replacement, or remedy.

• Cross check the bills provided by the cooks to ensure transparency.

• Ensure offices and resident rooms and common areas are properly cleaned and supplied with comfort items (toilet paper, hand soap, etc.).

• Inspect the kitchens daily to ensure proper maintenance and cleanliness of the work area, utensils & equipment.

• Monitor waste level of septic tanks and coordinate schedule evacuation.

• Assist staff members relocating or departing from the facility.

• Supervise/mentor team of operations, facilities, and logistics staff in Kabul

• Provide training and guidance to staff involved in operational or administrative activities

• Assist in customs clearance or project equipment and onward transportation to regional locations if required

• Responsible for tracking all project property/equipment in compliance with DAI and USAID policies and procedures, and reporting on and documenting lost/damaged items

• Evaluate personnel liability in cases of reported lost, damaged, misused, or stolen property and assist in investigations as required; report and recommend appropriate follow-up actions. 

• Responsible for posting changes to the property records and ensuring that the excess, obsolete, and unserviceable project property is identified and properly recorded 

• Prepare disposition plan (when required) for submission to the USAID in compliance with FAR/AIDAR/DAI policies

• Work with the Deputy Chief of Party Operations to create the Annual Report of Government Property in Contractor’s Custody for submission to USAID per regulation and policy

• Travel to regional export accelerator Offices as required

Job Requirement:

QUALIFICATIONS

• Bachelor’s degree with at least 7 years’ operations/facilities management experience or Master’s degree with 5 years of working experience, preferably with USAID programs.

• Familiarity with USAID rules and regulations regarding project management, including project inventory, disposition, and operational procurement

• Previous supervisory experience

• Demonstrated experience working with diverse teams

• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred.

• Fluency in English is required; Dari and/or Pashto preferred 

REPORTING: 

• The position reports to the Deputy Chief of Party Operations.

Job Location:

Submission Guideline:

To apply: Please send your CV & Covering letter to below email address and include Senior Operations Manager in the subject line of the application

Note: Applications without specific subject line will not be considered