Sr. Procurement officer

Bachelor's Degree   Kabul, Afghanistan Full Time 634
Date Posted:Jun 28, 2020
Reference:CDRRP-51
Closing Date:Jul 11, 2020
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Procurement and logistics
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:1 year(s)
Extension Possibility:Yes
Contract Type:Long-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About MAIL-CBARD:

Founded:  

MAIL-CDRRP (Climate-Induced Disaster Risk Reduction Project)

Rural livelihoods in Afghanistan are threatened by the impacts of climate change, specifically those associated with climate-induced disasters. Total annual precipitation will decrease, with greater variety between seasons. This leads to increase in severity and frequency of climate-induced disasters such as flooding, drought, and landslides; resulting in loss of life, agriculture crops and livestock, and displacement of communities. Rural communities in Jawzjan and Nangarhar provinces have limited resources to invest in adaptation measures to reduce risks associated with these disasters.

The Adapting Afghan Communities to Climate-induced Disaster Risks project aims at promoting community-based and gender-sensitive adaptation to the impacts of climate change in the two provinces through implementation of activities under four complementary components: Firstly, the project will build capacities for decision-making on and implementation of gender-sensitive climate-induced disaster risk reduction measures. Secondly, community-based early warning systems will be established to improve monitoring and response to climate-induced disasters. The third component will introduce climate-resilient livelihood options within the target communities with focus on women, youth, and other marginalized groups; and construct climate-resilient habitats and shelters. Finally, the project will develop capacities of national and sub-national institutions to integrate climate change into development planning. The project is a joint intervention between MAIL and UNDP, and will be implemented by MAIL as part of the ministry’s Central Programme Office for Natural Resources Management (CPO-NRM). 


Job Summary:

The Sr. Procurement officer will report and work under the direct supervision of Project Manager. The Sr. Procurement officer will be mainly responsible for processing procurement of Goods, Works Consultancy and Non Consultancy Services by following national and International bidding procedures and selection and employment of Facilitating Partners/Consulting Firms and Individual Consultants in accordance with Afghanistan Procurement Law. In addition he/she will be responsible for processing contracts that are signed with Community Development Councils (CDC) The PS is thoroughly responsible for all day to day procurement related activities of the projects. His/her duties will include the following.


Duties & Responsibilities:

Goods and Works:

·        Reviews specifications of Goods and Works and ensures compliance with full and open competition requirements and that the specifications are not tailored to a specific firm

·        Determines/recommends an appropriate method of procurement

·        Prepares bidding documents for National and International Bidding procedures

·        Seeks necessary approvals and arranges for advertisement in local and international publications

·        Receives bids and arranges for bid opening and technical and Financial evaluation

·        Prepares bid evaluation reports and seeks approvals including approvals from the UNDP and from the Procurement Directorate of MAIL, if so required

·        Prepares/issues Notices of Awards and obtains Performance Bonds

·        Prepares contractual instruments and obtains necessary signatures

·        Forwards copies of the contracts to concerned offices for implementation and contract management

·        Arranges for opening of letters of credit, if so required

·        Receives shipping documents and arranges for tax exemptions, and clearance of Goods, if applicable

·        Arranges for receipt and delivery and inspection of Goods

·        Reviews invoices and arranges for payment on an expeditious manner

Shopping:

Arranges procurement of Goods and Works of small size contracts through shopping procedures as defined in the Afghanistan Public Procurement Guidelines and Afghanistan Public Procurement Law

Consultancy and Non-Consultancy Services:

·        Develop/reviews Terms of Reference and ensures that all necessary information regarding Scope of Work, Objectives, key personnel qualifications, reporting requirements, deliverables and timeframe is mentioned appropriately

·        Advertises Expressions of Interests in national and international publications as appropriate

·        Receives Expressions of Interest and forwards them to the technical evaluation panel

·        Prepares short-listing of qualified firms

·        Prepares and Issues Requests For Proposals (RFPs) to the shortlisted/approved firms

·        Arranges pre-proposal conferences, if so required

·        Receives technical and financial proposals, opens technical proposals and records meeting minutes

·        Forwards technical proposals to the Technical Evaluation Panel (TEP) with scoring sheets/technical evaluation reports and assists the members on as and when required basis

·        Prepares short-listing according to the scores of the technical evaluation reports (TERs)

·        Arranges opening of Financial Proposal(s), as the case may be, and conducts Combined Quality and Cost Evaluation

·        Invites the top Qualified Firms for negotiations, assists the evaluation committee in cost analysis and in defining the requirements of the RFP

·        Combines scores of technical and financial evaluation committees and prepares summary reports to ascertain the Qualified Firms for (QCBS) or the Best Qualified Firm for QBS and by other methods

·        Obtains NoLs from the UNDP on all stages mentioned in the Guidelines for Selection and Employment of Consultants

·        Holds debriefing meetings, as requested by the bidder(s) and Stays responsible for the management of the contracts

·        Any other duties, task and responsibilities given by supervisor

 

Procurement Plan:

Sr. Procurement officer’s one of the main responsibilities is to prepare Procurement Plan and Procurement Activity Schedule and make sure that all procurements are conducted in accordance with the provisions of the approved procurement plan.

Expected Results:

·        All procurement processes of Goods, Works and Consultancy and Non-Consultancy Services are carried out in a fair and transparent manner in accordance with the Afghanistan Public Procurement guidelines

·        Procurement plan is developed and approved

·        Execution of the approved procurement plan according to the estimated budget and within the set timeline;

·        All the Works and Services contracts are closely monitored and thoroughly managed


Job Requirement:

·        Bachelor’s degree in a relevant area such as business administration, economics, management, project management and/or related fields.

·        At least 5 years of procurement working experience in similar projects.

·        Strong knowledge and understanding of sub-national institutional contexts of Afghanistan.

Functional Competencies:

·        Solid knowledge of procurement processes

·        Strong interpersonal and communication skills

·        Excellent English written communication skills, with analytic capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports

·        Ability to speak, read and write technical and conversational English

·        Ability to understand new terminology and concepts easily and to synthesize information from different sources into a coherent project document

·        Skill in negotiating effectively in sensitive situations

·        Skill in achieving results through persuading, influencing and working with others

·        Skill in facilitating meetings effectively and efficiently and to resolve conflicts as they arise

·        Maturity and confidence in dealing with senior national and international high-ranking personnel

·        Displays sensitivity and adaptability to different cultures, genders, religions, races, nationalities and age groups

·        Good oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interests of varied actors

·        Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships


Job Location:

Afghanistan, Kabul

Submission Guideline:

All interested candidates who meet the above mentioned qualifications, should apply online by sending their updated CV and Cover letter to: Jobs.cdrrp@gmail.com

Please don’t forget to type the Vacancy Announcement Number (CDRRP-51) and Position name and name of the Position applied for in Subject while applying online.

Please note that Applications after the deadline will not be considered.

Qualified Female Candidates are highly encouraged to apply.


Submission Email:

  job.cdrrp@gmail.com