SR. Procurement Specialist : Eshteghal-Zaiee – Karmondena Project (EZ-Kar)

  Ministry of Economy
Bachelor's Degree   Kabul, Afghanistan Full Time 539
Date Posted:Jul 11, 2020
Closing Date:Jul 24, 2020
Work Type:Full Time
Number of Vacancies:1
Functional Area:Management
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Short Term
Probation Period:4 months
Required Languages:

About Ministry of Economy:


Introduction to the Progran:


The recent wave of returnees and the growing IDP population have put an enormous pressure on Afghanistan’s inundated service delivery systems, as well as on the social, economic and physical infrastructure of the communities that host these groups. The Eshiteghal Zaiee – Karmondena (EZ-Kar) is a Project that proposes to mitigate the enormous pressure caused by the displacement crises, while also enhancing the opportunities it presents for economic development. Thus EZ-Kar fits within the international context of integrating humanitarian approaches with development. There is a strong emphasis in the project on regulatory reforms at municipal and national levels to support business owners and enhance the ease of doing business, developing market-based infrastructure, and creating short and medium term economic opportunities as well as removing impediments to their re-integration. The Project Development Objective (PDO) is to provide an enabling environment for economic opportunities in cities where there’s a high influx of displaced people. The EZ-Kar project will reach Afghan refugees living in Pakistan and citizens within Afghanistan in 13 cities in Afghanistan namely: Jalalabad (Nangarhar), Kabul City (Kabul Province), Kandahar City (Kandahar Province), Herat City (Herat Province), Puli Khumri (Baghlan), Maimana (Faryab), Ferozkoh/ Chaghcheran (Ghor), Khost Matun (Khost province), Asadabad (Kunar), Kunduz City (Kunduz Province), Mehtarlam (Laghman), Parun (Nuristan) and Taloqan (Takhar). The EZ-Kar is again an inter-ministerial approach to the displacement crises, with multiple implementing agencies (IAs) including the Ministry of Foreign Affairs (MoFA), the Ministry of Economy (MoEc), the Kabul Municipality (KM), and the Independent Directorate of Local Governance (ILDG).

The MoEC handles Component #5 of the EZ-Kar which includes: (a) national level regulatory reforms and (b) serving as the lead agency for the Program and thus coordinating between the four different implementing agencies for all five components. The MoEC will execute this through a Project Implementation Unit (PIU) embedded within the Deputy Ministry for Technical Affairs.

Job Summary:

The objective of this assignment is to assist EZ-K Operational/Support section with procurement of goods, physical works and services so as to minimize time delays and to ensure that the assigned tasks are implemented within the original time schedule and project costs; and that there is a transfer in knowhow on project management, implementation and procurement to the staff of the section

Duties & Responsibilities:

Overall implementation of the projects procurement and ensuring smooth implementation of each activity according to the Projects Implementation and procurement plan;

Updates the Procurement Section with hard and soft copies of all standard World Bank and National procurement documents, including the procurement law, tendering documents of all kinds, other procurement planning forms, etc in English and, if available, also in Dari, on a regular basis.

Maintains smooth coordination of project procurement activities, and be responsible for following up with the relevant components and ministries departments on the achievement of all project targets;

The procurement Specialist must be responsible for the preparation and development of Procurement Operational Manual within the first 2 months of his/her contract.

Ensures the maintenance of project and contract administration records and the submission of reports;

Monitors financial commitments and unspent balances against contracts;

Facilitates the procurement of all packages under the projects in consultation with the

Head of procurement department of MOEc and Operational coordinator of EZ-Kar and ensure that all procurements are in accordance with the World Bank and GIRoA guidelines, this will include preparation of EOls, SPNs, bidding documents, RFPs, evaluation reports and contracts; and ensure the monitoring and evaluation of performance indicators and outcomes against the targets for the projects;

Prepares other documents necessary to process disbursements and otherwise facilitate payments;

Ensures that the project Procurement is in compliance with all legal covenants of the projects;

Oversee the preparation and updates of monthly work plans of the Procurement Section.

Proposes necessary steps or measures to overcome any critical delays to the completion of the projects procurement activities;

Ensures that project Procurement develops its institutional capacity to effectively implement the projects. In particular, throughout the assignment, provide on the job training to procurement staff in an effort to transfer skills and knowledge;

Maintains official project records; establish a proper filing system for all relevant procurement documents and prepare needed reports and documents for the head of procurement department of ministry and project manager (if required);

Provides technical assistance for the implementation of the various procurement activities and shall be directly responsible for the day to day management of the Procurement Section;

Responsible for management and development of institutional and working relationships with the key stakeholders;

Undertakes management tasks as deemed necessary in support of rapid procurement delivery and to implement tasks as assigned by the Support coordinator and project manager.

Job Requirement:

Bachelor’s degree preferably in public administration, management, development or any other fields from a recognized, accredited university.

At least 5 years’ experience of public procurement with international donor funded projects out of which a minimum of years should be in the capacity of Procurement Specialist or senior procurement officer

Direct work experience in procurement with the United Nations, World Bank, would be a distinct advantage;

Key Competencies:

Theoretical knowledge of internationally recognized procurement standards; good understanding of procurement techniques and practices used in the private sector and knowledge of market trends and sources of supply and equipment;

Good understanding of internal procurement policies, practices and procedures; proven analytical skills, including ability to research and analyze data and develop recommendations on procurement contracts awards and related issues;

Ability to obtain information, clarification and agreement on terms of contracts and/or specification requirements; demonstrated ability to apply good judgment in the context of assignments given.

Ability to plan own work and manage conflicting priorities.

Ability to manage staff and contribute to the skills and capacity building

Good communication (spoken and written) skills, including ability to explain and present procurement-related information/requirements and prepare written documents/communications in a clear, concise style.

Fluency in English in speech, writing and comprehension to the extent of easy comprehension of World Bank procurement documents. Working knowledge of Dari and/or Pashto will be an asset.

Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Job Location:

Afghanistan, Kabul
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