|Date Posted:||May 8, 2011|
|Closing Date:||May 14, 2011|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||10 Years|
|Contract Duration:||Open Ended|
|Contract Type:||Short Term|
About Tetra Tech:
Assisting in the procurement process, from the initial stage at the requisition or Work Order level through subcontract close-out. Independently determining the disposition of routine subcontracts problems. Ability to prioritize and meet deadlines. Capable of working with little guidance.
Provinces to travel:
Duties & Responsibilities:
Responsible for assuring that the requirements for purchased items are filled in a timely and cost-effective manner and that stocking levels are maintained within established guidelines.
Will maintain Subcontract Documentation in both Electronic and Hard Copy Formats. Will be responsible for posting information on the Project Drive.
Under the direct supervision of Senior Contracts Manager he/ she will be responsible for coordinating the logistical requirements of the team.
Implements, controls and maintains an effective communications system with other departments in effective way.
Audit subcontracts and purchase orders for completeness according to Federal Acquisition Regulations (FAR) and other USAID Requirements.
Assist the Senior Contracts Manager as needed.
Prepares Bid Packages RFP/RFQâ€™s, formation of subcontracts, change orders.
Reviews orders for completeness, accuracy, and compliance.
Organizes, updates, and retains product information files and subcontracts records.
Negotiate price, contract terms and conditions, statements of work, prepare and review contracts.
Review and negotiate price quotations and proposals for long terms agreements.
Demonstrates continuous improvement efforts.
Manage relationships for assigned subcontractors/suppliers.
Provides back-up to finance for the purpose of payment processing.
Maintains data and prepares reports using office automation software as requested.
Ability to work with the local suppliers, including travel to the local places of business for the purpose of marketing local goods as back-up to the Buyer.
Is capable of designing reports as needed, uploading electronic files in a timely manner and building and maintain subcontracts hard copy files as well as electronic files.
Able to act as Lead and offer assistance in a manner which is conducive to training subordinate employees.
A Business Degree or equivalent work experience with USAID or NGOâ€™s.
Comprehends general business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for commodities and services.
Experience in preparing RFPâ€™s, and RFQâ€™s
Experience in formation of subcontracts.
Familiar with the FAR
Familiar with US Government Contracts
Ability to read, comprehend, and apply knowledge relating to subcontracts and purchasing processes in English.
Ability to communicate orally in the English language with customers, co-workers, and vendors in face-to-face, one-to-one settings, or using the telephone and/or email.
Capability to enter data into a terminal, PC, or other keyboard device, for long periods of time. Ability to file and update files, both hard as well as soft files.
Work cooperatively with other employees, branches and suppliers.
Resolve inquiries and complaints from assigned suppliers under the direction of Contracts and Procurement Management.
Perform arithmetic calculations, such as calculating interest, discounts, and shipping charges; use common units of measure; maintain an effective liaison with vendors, management, staff, and co-workers