SUBCONTRACTS/PROCUREMENT MANAGER

About DAI

Job Summary

PURPOSE:
The Senior Subcontracts/Procurement Manager is responsible for ensuring all project procurement and subcontracting activities are achieved according to project deadlines and in compliance with USAID rules and regulations. S/he will ensure the integrity of subcontracts and procurement actions, including accurate procurement documentation, and will help train staff in DAI policies, procedures and systems.

Duties & Responsibilities

OBJECTIVE AND DUTIES:

Manage program subcontracting and procurement in compliance with DAI and USAID regulations and Afghan law

Determine source selection methods for complex procurement to ensure compliance

Prepare and issue Request for Proposals (RFPs) and/or Invitation for Bids (IFBs)

Conduct pre-award responsibility and financial review of potential subcontracts

Review/evaluate bids and quotes for cost reasonableness and negotiate with potential vendors and subcontractors with technical managers

Issue subcontracts, purchase orders, task orders, and amendments, explaining terms, conditions, roles, and responsibilities

Conduct vendor negotiations and write negotiation memorandam

Maintain and track all local procurement data in TAMIS and Oracle accounting system, and ensure closeout documentation is completed in a timely manner

Ensure complete backup documentation for procurement purchases and subcontractor invoices is submitted to the project’s Finance Team to support requests for payment

Perform regular spot audits of procurement and subcontract files to ensure completeness, accuracy, and compliance

Oversees two subcontracts officers and one Subcontracts/Procurement Assistant, evaluating their performance and developing capacity

Identify and maintain relationship with suppliers/vendors and manage/update vendors list on a regular basis

Monitor, track and expedite all WIE procurement activities and delivery status of goods/services

Proactively conduct market research in support of anticipated operations and technical needs

Maintain internal trackers

Develop RFP/RFQs and track them

Job Requirements

Bachelor’s degree in Business Administration or related field
QUALIFICATIONS:

Bachelor’s degree in Business Administration or related field

5-7 years of relevant experience and progressive responsibility in procurement and/or subcontracts at the mid-level of an organization

Minimum 5 years’ experience working in a procurement/subcontract role for USAID funded projects

Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations

Accuracy in working with large amounts of data

Ability to respond effectively to time sensitive demands & inquiries

Proficiency using Microsoft office suite, and other relevant software

Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight

Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process

Ability to manage and prioritize multiple concurrent bids

Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds

Extremely well organized and self-directed individual with sound technical skills, and analytical ability

Fluency in English is required
REPORTING:

The position reports to the Director of Subcontracts, Grants & Compliance

Submission Guideline

To apply: Please send your CV & Covering letter to below email address and include Subcontracts & Procurement Manager in the subject line of the application

Functional Area

Procurement

Countries

Submission Email

DAIWIE@dai.com

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