Transport Dispatcher

  Afghanistan Unspecified 253
Date Posted:Mar 5, 2011
Closing Date:Mar 13, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About MBAW/MoF:


The Budget Department within the Ministry of Finance (MoF) is responsible for the preparation of the national budget and for monitoring and reporting on its implementation. The national budget activities, at present, are largely donor/aid co-ordination function with considerable liaison and involvement of international partners. The budget is used as a major co-ordination mechanism of the Government through which it consults, agrees and articulates to all national and international stakeholders the expenditure programmes and priorities of the Government for the year ahead. The National Budget is also the primary instrument for the Government to allocate and manage its financial resources (both internal and external revenues) in a balanced, transparent and accountable manner within a short to medium term framework. The Budget Team is composed of Directorate General Budget, Budget Execution Sectors, Budget Policy, Coordination & Reporting Unit, Provincial Budgeting Unit and Program Budgeting Unit. In addition, the Project Management, Office Management and IT Units provide administrative support to the Budget Department including plan development trainings and office and logistics management. The Project Management, Office Management and IT Unit also coordinate and implement a public information strategy on the National Budget and develop mechanisms to measure and monitor the effectiveness of the delivery of Budget Department’s products and services to key stakeholders and clients.

Job Summary:

Under the direct supervision of, and reporting to the Admin Assistant/ Associate and general direction of the Administration Manager, the Transport Dispatcher will conduct transport activities; such as allocation, organizing, arranging, maintenances and services and reporting of MBAW project vehicles .Establishing of fresh and friendly environment and support the project according to UNDP rules and regulation.

Duties & Responsibilities:

Summary of Key Functions:
• Dispatch and assign drivers for the various program and units of MBAW project time by time;
• Provide effective Transportation service to MBAW Staff and coordinate the daily vehicle booking for different official purposes;
• Maintain and establish of friendly transportation enjoinment acceptable for project staff;
• Supervise the MBAW drivers and assist the drivers in refueling and vehicles Lubrication on regular basis;
• Regular contact with UNDP CO security section and keep in mind the various security situations directed or received through radio transaction in dispatching and allocation of project vehicles;
• Make sure the preventive maintenance of vehicles are regularly implemented by related drivers;
• Plan the periodic and regular required vehicles service of the project vehicles;
• Prepare the vehicle expenses and fuel consumption report on Monthly basis;
• Preparation and implementation of Transport and maintenance work plan;
• Work under pressure or at non-official time as and when requested;
• Use radio communication and carry out tasks as directed by the supervisor and shall remain vigilant and professional all the time particularly during emergency situations;
• Provide necessary administrative support to the MBAW Project Office when required.
• Provide general administrative support such as delivery of mail, pouch, documents and other items when needed;
• Perform all other related duties.

Reporting Relationship:
Reports to the Administrative Assistant/Associate and Administration Manager.

Job Requirement:

Education and Experience:
• High School Graduate, Diploma in Business Administration and management or Bachelor Degree is an asset.
• 3-5 years of administrative and transport/dispatching experience particularly with the Government agencies, Donors, International NGOs and United Nations;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) are essential and driving skill is necessary.
• Good communication skill and organizational behavior.

Language Requirements:
• Fair and acceptable written and spoken English and proficiency in Dari/Pashto.

Job Location:

This job is expired