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Travel Officer

GIZ, Multi Location

This job is expired
Multi Location ()
Full Time
1404

About GIZ

Job Summary

is providing Administrative support to the team, the group carries out Management of limited subject area or recurring tasks according to request of (internal) clients or of supervisor

Duties & Responsibilities

A. Responsibilities:
The incumbent is responsible for
ï‚§ Flight tickets reservation and tickets purchase.
ï‚§ Informing travellers on cretin procedures and deficiencies.

Within this context, s/he fulfils the following tasks:
B. Detail of Tasks
Travel arrangements:
ï‚§ Flight tickets reservation and tickets purchase.
ï‚§ Being responsible for all flight cancellation, with UNHAS and any other airlines.
ï‚§ Making sure to collect the refund money of the cancelled tickets and to reimburse to concerned project number.
ï‚§ Advance settlements of the contractors in coordination with the logistic Unit Manager.
ï‚§ Hotel reservations.
ï‚§ Settlement of the hotel invoices.
ï‚§ Processing visas, invitations for Afghanistan and all the other countries in coordination with the logistic Unit Manager
ï‚§ Entering every single flight to the flight data base on daily basis
ï‚§ Updating the visa manifest on daily basis.
ï‚§ Registration of Experts in MoIA.
Financial Management
ï‚§ processing the payment for UNHAS every quarter
ï‚§ Settlements of the hotels invoices in coordination with the Logistics Unit Manager
General Services
ï‚§ copying of the documents,
ï‚§ filling the documents




Other Duties/Additional Tasks
ï‚§ correspondence with GTZ Projects
ï‚§ Voucher translation
ï‚§ Any other duties as advised by the Logistics Manager

Job Requirements

Formal Education
ï‚§ High school Graduate.

Professional Experience
ï‚§ At least 3 years of working experience in a similar position

Further Knowledge
ï‚§ Excellent command of MS-Office
ï‚§ Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software)
ï‚§ Language skills

Submission Guideline

You are kindly requested to submit your Resume and application letter with Contact Address or Telephone Number to:
GIZ Afghanistan Office
Address: GIZ GmbH German International Cooperation, Charahi-e-Sedarat House No: 33/2,Kabul/Afghanistan
Email: vacancies-af@giz.de


Only those candidates will be called for interview who meets the qualification and requirements for the mentioned position.

Functional Area

Travel/Tourism

Countries

Post Date

Feb 02, 2011

Closing Date

Feb 09, 2011

Reference

VA/2011/GIZ/14

Number of Vacancies

1

Salary Range

As per NTA salary scale

Years of Experience

5 years

Probation Period

1 month

Contract Type

Permanent

Contract Duration

Not Specified

Contract Extensible

false

Gender

Male