Travel Officer

  GIZ
  Afghanistan Unspecified 1257
Date Posted:Feb 3, 2011
Reference:VA/2011/GIZ/14
Closing Date:Feb 9, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Travel/Tourism
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About GIZ:

 

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is all about. Established on 1 January 2011, it brings together under one roof the long-standing expertise of the Deutscher Entwicklungsdienst (DED) gGmbH (German Development Service), the Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH (German Technical Cooperation) and Inwent – Capacity Building International, Germany. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

Job Summary:

is providing Administrative support to the team, the group carries out Management of limited subject area or recurring tasks according to request of (internal) clients or of supervisor

Duties & Responsibilities:

A. Responsibilities:
The incumbent is responsible for
 Flight tickets reservation and tickets purchase.
 Informing travellers on cretin procedures and deficiencies.

Within this context, s/he fulfils the following tasks:
B. Detail of Tasks
Travel arrangements:
 Flight tickets reservation and tickets purchase.
 Being responsible for all flight cancellation, with UNHAS and any other airlines.
 Making sure to collect the refund money of the cancelled tickets and to reimburse to concerned project number.
 Advance settlements of the contractors in coordination with the logistic Unit Manager.
 Hotel reservations.
 Settlement of the hotel invoices.
 Processing visas, invitations for Afghanistan and all the other countries in coordination with the logistic Unit Manager
 Entering every single flight to the flight data base on daily basis
 Updating the visa manifest on daily basis.
 Registration of Experts in MoIA.
Financial Management
 processing the payment for UNHAS every quarter
 Settlements of the hotels invoices in coordination with the Logistics Unit Manager
General Services
 copying of the documents,
 filling the documents




Other Duties/Additional Tasks
 correspondence with GTZ Projects
 Voucher translation
 Any other duties as advised by the Logistics Manager

Job Requirement:

Formal Education
 High school Graduate.

Professional Experience
 At least 3 years of working experience in a similar position

Further Knowledge
 Excellent command of MS-Office
 Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software)
 Language skills

Job Location:

Afghanistan
This job is expired