GIZ, Multi Location
is providing Administrative support to the team, the group carries out Management of limited subject area or recurring tasks according to request of (internal) clients or of supervisor
A. Responsibilities:
The incumbent is responsible for
ï‚§ Flight tickets reservation and tickets purchase.
ï‚§ Informing travellers on cretin procedures and deficiencies.
Within this context, s/he fulfils the following tasks:
B. Detail of Tasks
Travel arrangements:
ï‚§ Flight tickets reservation and tickets purchase.
ï‚§ Being responsible for all flight cancellation, with UNHAS and any other airlines.
ï‚§ Making sure to collect the refund money of the cancelled tickets and to reimburse to concerned project number.
ï‚§ Advance settlements of the contractors in coordination with the logistic Unit Manager.
ï‚§ Hotel reservations.
ï‚§ Settlement of the hotel invoices.
ï‚§ Processing visas, invitations for Afghanistan and all the other countries in coordination with the logistic Unit Manager
ï‚§ Entering every single flight to the flight data base on daily basis
ï‚§ Updating the visa manifest on daily basis.
ï‚§ Registration of Experts in MoIA.
Financial Management
ï‚§ processing the payment for UNHAS every quarter
ï‚§ Settlements of the hotels invoices in coordination with the Logistics Unit Manager
General Services
ï‚§ copying of the documents,
ï‚§ filling the documents
Other Duties/Additional Tasks
ï‚§ correspondence with GTZ Projects
ï‚§ Voucher translation
ï‚§ Any other duties as advised by the Logistics Manager
Formal Education
ï‚§ High school Graduate.
Professional Experience
ï‚§ At least 3 years of working experience in a similar position
Further Knowledge
ï‚§ Excellent command of MS-Office
ï‚§ Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software)
ï‚§ Language skills
You are kindly requested to submit your Resume and application letter with Contact Address or Telephone Number to:
GIZ Afghanistan Office
Address: GIZ GmbH German International Cooperation, Charahi-e-Sedarat House No: 33/2,Kabul/Afghanistan
Email: vacancies-af@giz.de
Only those candidates will be called for interview who meets the qualification and requirements for the mentioned position.
Post Date
Feb 02, 2011
Closing Date
Feb 09, 2011
Reference
VA/2011/GIZ/14
Number of Vacancies
1
Salary Range
As per NTA salary scale
Years of Experience
5 years
Probation Period
1 month
Contract Type
Permanent
Contract Duration
Not Specified
Contract Extensible
false
Gender
Male
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NETLINKS Plaza | Shahr-e-Naw,
Lane 3, Kabul, Afghanistan
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