US Embassy Grants Program Manager

About American University of Afghanistan

Job Summary

The US Embassy Grants Program Manager will support AUAF in managing all aspects of data management, reporting, and progress monitoring of students enrolled in the “Embassy Scholars” scholarship program at the American University of Afghanistan. S/he will work with the Registrar’s Office; Student Affairs; Finance Office; Monitoring, Evaluation & Reporting Unit; and Provost’s Office to implement detailed record keeping and tracking to support scholarship recipients’ progress toward graduation. The US Embassy Grants Program Manager is responsible for managing the monthly and quarterly reporting to the US Embassy, including drafting narrative reports and finalizing narrative and financial report packages for submission in compliance with US Embassy agreements. The US Embassy Grants Program Manager is also responsible for monitoring the progress of scholarship recipients toward timely graduation and working closely with Student Affairs and the faculties to identify and assist students facing academic challenges.

Duties & Responsibilities

The US Embassy Grant Program Manager’s duties and responsibilities include, but are not limited to, the following:


Manage student tracking spreadsheets: collect and input data accurately, update notes and other fields as needed;

Write and submit monthly and quarterly reports, in compliance with US Embassy’s reporting requirements as per agreement;

Analyze students’ performance and progress toward graduation. Identify students with problems, discuss the problems, and guide them toward appropriate plans to reach satisfactory progress, in coordination with Student Affairs and relevant faculties;

Execute academic probation letters and termination letters as needed when students cannot meet progress requirements or violate scholarship regulations, in coordination with Student Affairs, Registrar, Finance Office and Provost Office;

Maintain updates to the Embassy Scholars policy and ensure students’ awareness of policies, in coordination with Student Affairs;

Monitor the financial drawdown of the scholarships, in coordination with Finance Office;

Assist Student Affairs with programming for the Scholars;

Assist Provost Office with reporting requirements and proposal development as needed;

Liaise with the US Embassy, in coordination with the Provost Office, M&E unit, and other relevant AUAF units;

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


The position requires the incumbent to reside in Afghanistan

Bachelor’s degree in Business, social sciences or related field (Master’s degree preferred)

Minimum three years of experience in project or program management and administration, preferably with US government-funded programs

Demonstrated ability to organize and track data

Demonstrated ability to analyze data for trends, projections, and problems

Demonstrated ability to write academic-quality reports in English with minimum supervision

Proven organizational and time management skills including ability to work under pressure, juggle multiple demands, manage shifting priorities, and negotiate timelines

Excellent analytical, project management, and organizational skills

Excellent interpersonal skills

Superior written and oral communications skills in English

Advanced computer skills, including MS Excel, MS Access (preferred), and Google Suite (preferred)

Submission Guideline

Applicants must submit their resume and cover letter in one document as PDF or MS Word electronically. Applications are accepted in English only. Please include “US Embassy Grants Program Manager” in the subject line of the email.

Application Deadline: All applications must be submitted on or before June 9th, 2017. After reviews of the applicants, formal written tests/interviews for the finalists will be set up in Kabul on the AUAF Campus.

Functional Area

Education

Countries

Submission Email

nationaljobs@auaf.edu.af

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