Voucher Examiner

  Afghanistan Unspecified 332
Date Posted:Jul 10, 2010
Closing Date:Jul 16, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Account/Finance
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:

About Sarey:


Job Summary:

Under the direct supervision of the Finance Specialist, the Voucher Examiner is responsible for reviewing thoroughly invoices and other financial transactions and supporting documents for payment or project accounting data entry to be performed by the Voucher Examiner or other designated finance unit staff. The Voucher Examiner will therefore have to become knowledgeable in all facets of project financial management and accounting operations.

The Voucher Examiner must have the ability to write clearly and concisely, and provide summary and detailed translation of invoice data as required. The Voucher Examiner will interact directly with project staff, vendors, suppliers, consultants, subcontractors and others serviced by the finance unit in person or by phone to reconcile or correct errors or inconsistencies in the financial documentation reviewed to ensure complete and accurate information has been provided according to project standard operating procedures and USAID financial policies, procedures and guidelines. Patience, diplomacy, and willingness to listen and respect others will be required at all times.

Duties & Responsibilities:

• Review various invoices and other financial transactions, including payroll, travel claims, and other approved expenditures to ensure correctness of disbursements and adherence to relevant project procedures, financial regulations, policies, and administrative practices and guidelines;

• Prepare disbursement (payment) vouchers for approved expenditures ensuring authorized signatories;

• Prepare and clear all advance payment vouchers, monitor the status of outstanding payments, enter data in advance tracker to be updated immediately following relevant transaction;

• Assist in the review, auditing and processing of payments to project vendors, consultants, subcontractors and other suppliers of goods and services;

• Coordinate the transmission and receipt of accounting documents prepared and forwarded by project provincial staff from field locations;

• Provide direct assistance to staff and other payees in the preparation and presentation of all project payment documents and forms;

• Assist in the maintenance and updating of accounting and financial documents, including reproduction and filing;

• Responsible for local currency rate monitoring and the identification and contacting of vendors for obtaining the requisite number of quotations for local currency purchase;

• Prepare Ministry of Finance tax payment documents and subsequent visit to the MOF to obtain signature for receipt of payments to be effected by wire transfer;

• Other duties as may be requested by immediate supervisor or other designated staff

Job Requirement:

EDUCATION: College degree in accounting, finance or similar field is (relevant experience and another university degree may substitute for the degrees mentioned).

WORK EXPERIENCE: Minimum of 3 years experience in an equivalent position. Experience with accounting software is preferred but not required. Experience working in a similar position for an NGO or an international organization is preferred. Must have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.

SKILLS: Working knowledge of English, both written and spoken. Able to communicate fluently effectively both verbally and in writing. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.

LANGUAGES:Excellent Language proficiency in spoken and written Dari, Pashto and English.

GENERAL: Tactfulness, Enthusiasm to the job. Good Human Relation skills, integrity and ability to work under pressure.

Job Location:

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