Young Professional Officers (YPO) Initiative-Procurement Officer

  Afghanistan Unspecified 273
Date Posted:Mar 31, 2010
Closing Date:Apr 12, 2010
Work Type:Unspecified
Number of Vacancies:4
Functional Area:Services
Salary Range:Salary is negotiable
Years of Experience:Fresh
Contract Duration:Not specified
Possibility of Contract Extension: Yes
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About Sarey:


Job Summary:

UNDP is the UN's global development network, advocating for change and coordinates global and national efforts to reach the Millennium Goals, connecting countries to knowledge, experience and resources to help people build a better life. In Afghanistan, we are working with the Government, non-governmental, civil society, private sector and community based development organizations and supporting them to find their solutions to global and national development challenges.

Our focus is helping to build and share solutions to the challenges of Democratic Governance, Poverty Reduction, Crisis Prevention and Recovery, Energy and Environment, HIV/AIDS. In all our activities, we encourage the protection of human rights, access to equal opportunities, empowerment of women and gender mainstreaming.


The YPO Initiative is designed for highly qualified and motivated young professionals recently graduated from University.
In order to ensure best business solutions and operational services required for implementation of development projects, UNDP specializes in providing management services which include procurement services.
Under the guidance and direct supervision of Procurement Manager, the Young Professional Officer is, responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations. The Young Professional promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Young Professional officer works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services.

The Young Professional Officer (YPO) Initiative provides the following two-fold benefits: First, it provides Young Professionals the opportunity to start a development career through “on the job” professional development that can be based on learning from UNDP’s programmes, policies and operations. While the initiative provides the Young Professionals with the benefit of gaining experience with UNDP and hence better prospects to find career opportunities, it also allows UNDP to strengthen its own resource base and research capacity.

The Young Professional Initiative will largely be based on volunteerism with UNDP providing a monthly fee to cover transport and subsistence costs. Selected Young Professionals will be assigned to the Procurement Unit and are expected to make significant contributions to the work of the unit.

Duration and Benefits of Programme

The candidates will be offered a Special Service Agreement (SSA) contract for duration of 12 months. In principle, contracts will not be renewed. The Young Professionals will be on probation for three months, i.e. the initial contract will be for three months, renewable for another nine months if the performance is satisfactory.

All Young Professionals are expected to bear the costs such as travel from home to duty station and back, if any. UNDP Afghanistan will provide a fee of $500 per month allowance, with no other benefits for the period of their assignment. YPOs will not get any leave entitlement during the programme.

The contract does not carry any commitment on UNDP’s behalf of converting of the contract to a regular staff contract. Upon completion of 12 (twelve) months the contract will NOT be extended.


UNDP does not accept responsibility for medical insurance. Young professionals must ensure that they carry appropriate medical and life insurance coverage for the entire period of the programme.

Duties & Responsibilities:

1. Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor;
• Analysis and proposals on cost saving and reduction strategies in the CO;
• Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.

2. Supports management of procurement processes for Projects on achievement of the following results:

• Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
• Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
• Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement;
• Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

3. Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms;
• Implementation of e-procurement module.

Managerial Arrangements and Oversight:

The YPOs will work in an office environment with an emphasis on teamwork. The Procurement Manager /Unit Head will be responsible to provide primary oversight of the work of the candidate assigned to them.

Job Requirement:


• The Initiative is open to recent University Postgraduates (Masters)) or equivalent in Business Administration, Public Administration, Finance, Economics or related field. Female candidates are highly encouraged to apply;
• No prior job experience is required. However, a maximum of one year job experience is allowed.
• The eligibility for selection to YPO initiative is based on excellent academic qualifications and UNDP’s staffing needs. The YPO Initiative is meant for Afghan nationals only.

Knowledge and skills:
• Excellent command of English, both written and spoken is essential;
• Excellent research skills;
• Strong analytical skills;
• Outstanding academic success;
• Flexibility and the capacity to work in different units of the Country Office;
• Commitment and enthusiasm for development work;
• Maturity combined with tact and diplomacy;
• Ability to adapt quickly to new working environments;
• Fully computer literate (MS Office).

Job Location:

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