OPERATIONS AND PROCUREMENT SPECIALIST

About DAI

BACKGROUND:

DAI is implementing the USAID funded Afghanistan Competitiveness of Export-Oriented Businesses Activity (ACEBA) Program. The objective of this program is to enhance capacities of Afghan exporters and micro, small, and medium-sized enterprises (MSMEs) associated with export-oriented value chains, such as carpets, marble and granite, precious stones and jewelry, textiles, and cashmere as a means of promoting sustainable economic growth and increasing employment.

Job Summary

PURPOSE

The regional Operations & Procurement Specialist is responsible for ensuring project procurement of goods and operations services for the Herat regional office are achieved according to ACEBA policies and procedures.  

Duties & Responsibilities

OBJECTIVE AND DUTIES: 

• Manage project operations procurement and ensure compliance with ACEBA policies and procedures,

• Prepare staff travel and/or lodging documentation for processing of invoice payments, 

• Assist in making reservations for accommodation and/or flights, 

• Coordinate all refreshments for meetings and trainings, 

• Assist with data entry and record management for all aspects of operations department’s administration,

• Assist in maintaining office and supplies, ordering replacements and ensuring accurate completion of the stock records, 

• Submit requisitions

• Assist with tagging of assets and related paperwork/filing for inventory management

• Coordinate facilities services such as vehicle licenses, generator repairs and facilities maintenance, 

• Manage vendor relationships, contacts, and pre-qualifications lists,

• Facilitate efficient and timely procurement of goods and services, 

• Obtains product/pricing information from vendors which is used in sourcing and contracting decisions, 

• Facilitates the timely receipt of requested goods/services, 

• Monitor/audit the receipt of goods and services, 

• Carry out other procurement functions as required, 

• Support the management of facilities staff, including maintenance staff, cleaners, cooks.

• Perform other tasks assigned by supervisor.

Job Requirements

QUALIFICATIONS

Education: 

• Bachelor’s degree at minimum.

Work Experience: 

• Minimum 4 years of relevant work experience or over all 7 years’ experience

• Experience working on USAID-funded project and with international organization is an advantage 

Other Skills:

• Excellent verbal and written communication skills

• Excellent computer, interpersonal and organizational skills

Languages:

• Fluency in English, Dari and Pashto

REPORTING: 

The Operations and Procurement Specialist is based in the Herat regional office and reports to the Regional Export Acceleration Director  

• Excellent verbal and written communication skills

• Excellent computer, interpersonal and organizational skills

Submission Guideline

To apply: Please send your CV & Covering letter to below email address and include Operations & Procurement Specialist - Herat in the subject line of the application

Note: Applications without specific subject line will not be considered

Functional Area

Business Administration

Countries

Submission Email

ACEBARecruitment@dai.com

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