Senior Project Officer (SB4/2)

Bachelor's Degree   Kabul, Afghanistan Full Time 1385
Date Posted:Oct 3, 2018
Closing Date:Oct 15, 2018
Work Type:Full Time
Number of Vacancies:1
Functional Area:Management
Salary Range:Salary is negotiable
Years of Experience:6 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Service Contract
Probation Period:Unspecified
Required Languages:96,90,66

About UNDP Afghanistan:

UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Job Summary:

The capacity-building activities depend on the area of work and may entail – but are not restricted – to the following:

Undertake research to identify best practices.

Help to locate and access knowledge and expertise.

Provide prompt and high-standard technical inputs to partner institutions.

Proactively initiate and stimulate dialogue around technical issues with staff in partner organizations.

The Senior Project Officer will be based in the project office at the Ministry of Interior in Kabul.

Skills Required:

Not available

Provinces to travel:

Skills Description:

Core Competencies:
Commitment to UNDP’s mission, vision and values;
Cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Informed and transparent decision making.

Functional Competencies:

Job Knowledge/ Technical Expertise
Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Serves as internal consultant in the area of expertise and shares knowledge with staff
Continues to seek new and improved methods and systems for accomplishing the work of the unit
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
Ability to work with a wide cross-section of partners including Government, donors, I/NGOs and community-based organizations;
Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda;
Mature judgment combined with a proactive, resourceful and energetic approach to problem solving;
Excellent interpersonal and communication skills; and strong organizational and time management skills.

Development and Operational Effectiveness
Ability to advocate effectively;
Communicates sensitively and effectively across different constituencies;
Demonstrates excellent ability to write and communicate orally with accuracy and professionalism;
Ability to conceptualize issues and analyse data;
Demonstrates excellent facilitation and presentation skills;
Demonstrates excellent organizational and planning skills.

Client Orientation
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Actively supports the interests of the client by making choices and setting priorities to meet their needs;
Anticipates client needs and addresses them promptly.
Capacity to work under pressure and to meet strict deadlines;
Willingness to undertake regular field visits and interact with different stakeholders, especially with primary stakeholders.

Promoting Organizational Learning and Knowledge Sharing
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches;
Identifies and communicates opportunities to promote learning and knowledge sharing;
Develops awareness of the various internal/external learning and knowledge-sharing resources.

Duties & Responsibilities:

Support effective and efficient project management supporting implementation of project development plan:
Provide pro-active follow-up and support on the day-to-day coordination and implementation of the project following best practices of project and result-based management; Coordinate technical inputs in support to planned project activities in consultation with project technical experts, implementing partners, and other project stakeholders;
Draft ToRs and other technical documentations for further review by Project Manager;
Follow-up with the logistical, administrative arrangements, and project related procurement and HR procedures with close consultation with relevant UNDP departments;
Follow-up in ensuring the implementation of the recommendations of independent evaluation reviews and/or audits, as approved by UNDP Management;
Provide technical advice to implementing partners and stakeholders to perform tasks related to project activities efficiently and effectively;
Support and coordinate the implementation of project activities with implementing partners and relevant stakeholders;
Participate and provide inputs in preparation of Annual Project Reviews, work plan, procurement plan and HR plan;
Work closely with the UNDP security focal point to ensure project safety and security of the project team;
Organize and supervise the activities of various administrative project team members ensuring that administrative tasks are performed accurately and effectively; e.g. asset management;
Undertake other duties as assigned by the Project Manager.

Support monitoring and reporting of project activities with close collaboration with project partners and stakeholders:
Support with conducting joint spot checks and preparation of reports on the same;
Prepare and complete substantive and technical programme management inputs to regular reports (monthly, quarterly, and annually) and propose activities to be implemented in the next reporting period;
Assist with the logistical arrangements of independent evaluation reviews and audits related to the mission of the project;
Assist in the logistical arrangements for project management and quality assurance meetings with implementing partners and relevant stakeholders;
Draft agendas, correspondence, memos, letters, recommendations, proposals/concept notes, and other project related documentations and correspondences;
Make field visits and/or facilitate arrangements for joint monitoring visits to project sites as per the requirement of the project;
Assess project risks and devises mitigation measures thereof, relaying information to Project Manager;
Complete other relevant assignments as directed by Project Manager.

Support implementation of project visibility and knowledge management activities:
Follow-up the implementation of visibility activities;
Ensure financial reports, payment vouchers, project related reports, and other project correspondences are accurately filed;
Provide substantive inputs to presentations, visibility activities, advocacy, and other project-related materials, etc.;
Support UNDP Communication focal points with preparation of draft articles and success stories to be placed on UNDP websites;
Maintain a filing system with records of articles in newspapers, presentations, financial reports, and project asset inventory.

Impact of Results:
The results of the work of Senior Project Officer have a direct impact on the implementation of the project and the achievement of results. Specifically, the results have an impact on the planning, implementation, monitoring and coordination of project activities and resources (human, financial, material assets etc.) in order to meet expected results, and contribute to the overall success and impact of the UNDP office work in Afghanistan.

Job Location:

Afghanistan, Kabul


Bachelor’s degree in Business or Public-Sector Administration, International Relations, Economics or other similar fields.
Additional training or certification in project or financial management would be an advantage.

At least 6 years of progressive working experience in project or programme planning and implementation of technical assistance activities, preferably including experience establishing relationships among international organization and local institutions/communities;
Experience related to Results-Based Management, including support to design, planning and implementation of the programme, managing data and reporting;
Strong understanding of Afghan society and issues in Afghanistan;
Sensitive to gender equality;
Experience from working with government counterparts building national capacities is an asset;
Ability to work effectively and harmoniously with other colleagues from various cultures and professional backgrounds;
Solid experience in the usage of computers and office software packages (MS Office incl. Word, Excel, PowerPoint) as well as experience in handling of web-based management systems.
Knowledge of project cycle management in the public or private sector or international organizations is desirable.
Knowledge of UN rules and regulations is an asset.

Language Requirements:
Fluency in written and spoken English plus local Afghan languages (Dari and/or Pashtu) is required; including good reporting and writing skills.

Job Keywords:

Project Support
This job is expired